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Click Here to Download our Quick Guide for more information about system standard, custom roles, and permissions!
The BenchPrep platform includes built-in user roles you can assign to users who need to perform certain actions. You can also create custom roles which allows you to pick specific permissions you want to give a user. Within the Tenant Dashboard, you also can designate the Tenant Admin role, which is important if you want the user to be able to set certain permissions for courses at the tenant level and course level.
How to Create and Find User Roles:
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Log into Console
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Click Settings on the left
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Click Roles and Permissions
By Default, you will see (5) Pre-Configured Roles:
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Role |
Definition |
Recommendation |
How to Add a User to the Role |
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BluePrint Admin* |
BluePrint Admins have access to BluePrint to create and manage courses in your tenant. |
BluePrint Admins should be the user(s) responsible for creating and maintaining your course content. This role could be assigned to an instructional designer or learning and development manager. Add a backup BluePrint Admin (if applicable). |
Console > Users > Select the User You want to make a BluePrint Admin > Assign Role > BluePrint Admin > Save Note: If the user does not yet exist, select Add User at the top right to create a new user. |
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Admin* |
Admins have the ability to create and manage users and have full access to configure settings across Console and BluePrint. |
Admins should be the user(s) responsible for configuring and maintaining your tenant and its users. Always add a backup admin. |
Once users have been added to the system: Console > Users > Click Username of User > Assign Role > Select Admin |
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Content Reviewer |
Content reviewers are users who do not have edit access in BluePrint, but view courses to check for possible errors. |
Recommended for a content reviewer or quality controller who does not need editable access in BluePrint. |
BluePrint > Click Desired Course to enter into the course> Click downward facing arrow next to Course Details on the left > Course Access > Invite a new content reviewer by entering their email and then selecting their role. Notes:
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Collaborator |
Collaborators have access to all content within the specific course and can edit courses. However, they are unable to add or remove other users' access. Only Owners and BluePrint Admins can do so. |
Recommended for any users assigned to the course who will update content only. |
BluePrint > Select Desired Course > Click the > icon next to Course Details on the left > Course Access > Invite a new collaborator by entering their email and then selecting their role. Note: The new collaborator will get an email notification once you add them.
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Owner |
Owners have the ability to add or remove users from courses as well as create/edit course content. |
Recommended for the manager assigned to the course, who will update content and/or manage individuals working on the course. |
BluePrint > Select Desired Course > Click the > icon next to Course Details on the left > Course Access > Invite a new collaborator by entering their email and then selecting their role. Note: The new collaborator will get an email notification once you add them.
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