With BenchPrep's Live Class functionality, you can invite your learners to a live class lead by your instructors on the platform of your choice!

An individual live class can be scoped to a course and user groups within an institution. Instructors can create either a single live class or bulk upload multiple live classes. In addition, classes can be “archived,” which allow them to be visible to learners after the event has passed. Admins have the ability to embed video and notes within the live class instance for learners to view before and/or after the class.

In this article, we will go over creating a live class and bulk uploading multiple classes. For information regarding Zoom Integration, head to our Knowledge Base section here.

Creating a Live Class

1. In Tenant Admin, click on the Live Classes section
2. Click on the New Live Class button on the top right corner
   
3. On the New Live Class creation screen, fill out the information necessary for your Live Class
   • New Live Class fields:
     • Class Name: Give your class a name
     • Class Overview: Provide an overview/description of the class
     • Subject: Which subject(s) the class will cover
     • Date: The date that the class will be held on
     • Time: The time the class will be held at. This time will be set in ET, but will appear for each user in their local time zone
     • Duration: The duration of the live class
     • Streaming URL: URL of the live class stream
     • Simple redirect?: Leave this unchecked
     • Access code: Leave this blank
     • Embedded Video HTML: Optional, but can be used for live class recordings after they have been completed
     • Notes HTML: Optional
     • Course: The course that students for this Live Class are enrolled in
     • Instructor: Instructor that will teach the Live Class. Can be filtered on Institution and/or Group Name
     • Groups: The group(s) that will have access to this Live Class
       NOTE: If no groups are chosen then all learners with access to the Course will have access to the Live Class
     • Treat Live Class as Archive?: Leave this selected on "No, remove class after occurrence" if you do not want students to see this class in the Archived tab. Select "Yes, archive class after occurrence or if unscheduled" if you want students to see this class in the Archived tab
4. Once you've filled out the information, select the Create button to save your information and create the Live Class.

Creating Multiple Live Classes at Once

1. In Tenant Admin, click on the Live Classes section. Once you are on the Live Classes screen, click on the New Live Class button on the top right corner. Then, select Multiple Upload
   
2. Download the CSV template
   
3. Fill out the CSV
   • Live Class CSV Columns:
     • ID: (optional) is only required when updating live classes
     • Name: Give your class a name
     • Subject: Which subject(s) the class will cover
     • Overview: Provide an overview/description of the class
     • Streaming URL: URL of the live class stream
     • Instructor ID: The ID of the Instructor that will teach the Live Class
     • Instructor Name: The name of the Instructor that will teach the Live Class
     • Duration: The duration of the live class in minutes
     • Start Date: The date that the class will be held on. Must be of the form YYYY-MM-DD
     • Start Time: The time the class will be held at. This time will be set in Eastern Time and must be of the form HH:MM:SS
     • Embedded Video HTML: Optional, but can be used for live class recordings after they have been completed
     • Access code: Leave this blank
     • Redirect: Leave this blank
     • Notes HTML: (optional)
     • Archive: (optional) must be one of: true or false. Set this as "false" if you do not want students to see this class in the Archived tab. Set this as "true" if you want students to see this class in the Archived tab
     • Group IDs: (optional) The group(s) that will have access to this Live Class. Can contain multiple group ids separated by a semicolon, e.g. 111;222;333. 
     • Archive Expires At: (optional) must be of the form YYYY-MM-DD
4. Save your CSV.
5. Select the course for which the live classes apply
   
   
6. Choose your CSV file that you've recently filled out to upload. Select the Upload button to save your information and create the Live Class(es).
   

NOTE: Reach out to support if you need the Live Classes feature access enabled at the Tenant, Course and Institution levels.